(A pdf copy of this policy – including more detailed notes in a Guidance document – is available to download here.)
Planning and Traffic Matters – Determination
1. Determination of Matters
1.1 All Planning and Traffic matters will be considered by the full Parish Council Membership.
1.2 Any Meeting, at which Planning, and Traffic Matters are discussed shall be Chaired in accordance with the terms set out in the Local Government Act 1972 (Schedule 12, Part II, para 10 -13 inclusive).
1.3 A minimum of five Maker With Rame Parish Councillors shall constitute a quorum for meetings, at which the Clerk must also be present.
1.4 All members must have attended planning training before being able to vote.
1.5 All members must be conversant with all the applications on the agenda prior to the planning meeting.
2. Frequency of Meetings
2.1 Planning and Traffic Matters will be addressed and determined during Ordinary Parish Council Meetings.
2.2 Additional meetings to be convened, when necessary, to ensure that the council can respond to deadlines set by Cornwall Council.
2.3 Written minutes will be utilised to record the Member discussions, with details of voting on Planning Matters being clearly noted.
2.4 Where all Members are not present during discussions, the decision of the Meeting (provided that the quorum regulations are met) will be binding on all Parish Councillors of Maker With Rame Parish Council.
3. Delegation
3.1 Any Councill Members may be delegated the task of conducting site meetings site meetings if required, with at least two members of the committee being present.
3.2 The full Council will also consider responses in respect of all applications relating to the preservation, felling or other works with respect to trees and tree preservation orders.
3.3 The full Council will consider responses to any appeal against a planning decision made by Cornwall Council and will participate in the preparation and consideration of any documentation to be submitted to an appropriate body, appointed to address such matters.
3.4 The full Council will consider any responses to be made, in relation to any application for a license issued by Cornwall Council – including those relating to entertainment premises, justice’s licenses, taxi and private hire licensing, and street collectors.
3.5 The full Council will comment on street naming, and signage when requested.
3.6 The full Council will consider responses to any consultation on planning policy.
3.7 The full Council will consider responses to, and take part in, any discussion with regard to the LDF & Core Strategy documents from Cornwall Council.
3.8 Any Member may be delegated to research and make recommendations, for consideration of the full Council, in respect of traffic issues within the parish, and within the Rame group of parishes.
4. Complaints
Any complaints made under the Council’s Grievance and Disciplinary Procedures, in relation to traffic and planning matters, will be considered by a specially convened panel of Councillors.
5. Review
Terms of reference approved by Maker with Rame Parish Council at Council Meeting on 24th
January 2022. To be reviewed annually.